Membership Data

Data Entry

• Anyone who attends UUCJ will be entered into the system.
• A record is changed when a status changes.
• Decision is made by the Church Administrator, who may designate a volunteer to enter data.
• A record is never deleted.
• Membership status will be reviewed each January in accordance with the UUCJ By-Laws by the President, Finance Chair and Membership Chair.
• President will send letter re: change of membership status.
• Membership Committee may make contact if reason for change is unknown.
• President will send Certification to UUA by Jan. 31.
• Data sent to the Directory will include Members, Associates and Staff.
• Friends may opt into the Directory via email or other written communications.
• Church Administrator may designate a volunteer to enter Directory changes into the data system. 

Uses of Membership Data Include:

• Mailings
  • Emails
  • Paper mail
  • Can target by profile or household or any status group
  • Audiences:
    • All members
    • All email addresses
    • R. E. families

Reports

• Membership Status counts
• Church Programs including:
  • Committee Chairs
  • Caring Network
  • Membership Committee 
    • Contacts for special events, i.e., anniversaries, noted speakers or to reactivate interest in UUCJ
• Directories
  • Online via One Body for members, friends and staff
  • Printed
• Financial campaign Commitments
• Payments against Commitments
• Selected zip codes
• Voting at congregational meetings 

Added per board approval June 6th, 2016